On Writing

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On Publishing
3. "Finding Your Own Professional Editor"

by Gary Kessler

If you have sufficient training and talent to be competitive in publishing your book or article in today’s tough market, you really should not need to engage the services of a professional editor to work on your manuscript before you submit it to an agent or publisher. The strength of your writing and ability to tell a story should shine through minor content and style problems in your manuscript, and traditional publishers have editors of their own to polish the manuscripts they contract to publish.

However, there may be situations in which you feel a professional edit would enhance the salability of your manuscript, an agent feels you need to have the manuscript edited before approaching publishers, or a publisher is only interested in publishing the work if you make revisions that you need the help of a professional editor to accomplish. With the current deluge of well-written manuscripts in the publishing market, agents and publishers indeed are expecting work to be more highly polished when they receive it than ever before. (But, truth be known, they are looking for writers who can write highly polished prose, not writers who have hired independent editors to polish their prose.) Also, if you are self-publishing or contracting the services of a book production company (e.g., a POD producer or a vanity press), you will probably have to arrange for and pay for the edit of the book yourself.

So, what can you do if you think your manuscript needs an edit before you submit it to an agent or publisher, if you are self-publishing, or even if you just wish to have a sample of your work professionally edited so that you can uncover and be made aware of bad habits and unwanted quirks?

You can find a fresh set of eyes to review your manuscript by asking literary or extensively read friends to read and make suggestions and point out possible grammar, spelling, and punctuation problems or by asking for recommendations from other authors or from local publishers or university creative writing programs. You can also find editors listed in the publisher’s "bible" of publishing services listing, the Literary Marketplace, a large, two-volume set published annually and available in the reference section of most public libraries in the United States. Or, with a wary eye, you can do an Internet search for editorial help. Reliable editorial services that can be contacted via the Internet include the following:

• The Editorial Freelancers Association (http://www.the-efa.org), which has demonstrated training and experience requirements for membership and has a job board where you can list jobs (for at least $15/hour). The Web site also has a listing of members who offer their services and who can be approached directly with project proposals.

http://www.consulting-editors.com/

http://editorialdepartment.net

http://book-editing.com

A less reliable Internet job board where you can advertising for an editor can be found at the Copyeditor Web site (http://www.copyeditor.com/copy/copy.asp). Credentialed editors do check this Web site, but there is nothing to keep those with no experience or ability at all from bidding for an editorial job from this listing. If you use this service, it is doubly important that you ask for and verify credentials.

When considering engaging the services of an editor, pay attention to the type of editor you think you need and the credentials and experience in working with books similar to yours of the editors you are researching. Book and journal/magazine article editing is a specialty—primarily because the publishing industry has highly specialized style and format preferences that don’t match college-level English rules. Just because someone is a college English teacher or a technical or newspaper editor does not mean they have the right qualifications to be editing for the book-publishing world. In addition, the different genres and categories of book publishing are specialized to the point that, once you’ve decided to invest in your own editorial help, you’d be best served by engaging an editor with demonstrable editing experience in that genre or category.

The type of editor you need depends on what you need done with your manuscript (a fuller description of the various levels of editorial services can be found on the Bay Area Editors Forum Web site at http://www.editorsforum.org/what_do_sub_pages/definitions.php):

• If you are looking for an evaluation of the marketability of your book or primarily for advice on the structure or content of your book, you need a substantive editor. Those with experience as acquisition editors in publishing houses have good credentials for this type of editing. Experienced literary agents also often do well with this.

• If you are looking for someone to do a complete overhaul of the content and structure of your book, you need a book doctor. This specialty requires considerable writing talent and experience in the specific genre or category of the book, however. So look for evidence of work on published books in your genre or category.

• If you are looking for an editor to clean up the style and format of your manuscript, engage the services of one with formal training in book publishing and experience in books in your genre or category that were actually published by traditional publishers. Although literary agents often offer to help clean up the style and format of manuscripts, few are actually credentialed to do so.

And above all, if you have actually bitten the bullet and paid for any type of edit of one of your works yourself, spend a good deal of time examining what was done in that edit. If you are able to observe and absorb the restyling the editor did of your work, you should be able to work these techniques into your next work yourself.

How Much to Pay

Book editing, like many businesses, has an unregulated, "what the market will bear" payment structure—and those looking for clients are just delighted that authors tend to believe that editing services are quite expensive. What editorial services publicize as their rate structure is often significantly more than what they are willing to work for—and most certainly is usually more than publishers pay for these services.

Claims of $40/hour and $60/hour pay structures are frequently encountered, but for regular copyediting, what publishers pay is generally in the $15-$20/hour range by academic and small publishers and the $18-$25/hour range by larger trade publishers. Publishers generally pay in the $22-$27/hour range for substantive editors. Private clients should be able to find a good editor by offering payment within these ranges. Ghost writers are usually paid by the book, and their payment is often indexed to the projected sales of the book (which itself is often indexed to the existing celebrity of the "author"). Charts giving ranges of suggested fees for all sorts of jobs in the publishing world can be found in Lynn Wasnak’s "How Much Should I Charge" article for Writer’s Digest at http://www.writersmarket.com/content/charge3.asp and on the Editorial Freelancers Association Web site at http://www.the-efa.org/InfoResources/Rates.htm.

The general copyediting rate is considered to be seven or eight pages (depending on the condition of the syntax) of standard manuscript copy per hour. A standard manuscript pages is considered to the normal 8 1/2 X 11-inch page and margin settings provided by computer word processing programs, 12-point font in either Courier or New Times Roman (hint: New Times Roman uses fewer pages than Courier), everything double spaced, and extra line spaces only between chapters and sections.

To estimate how much your edit should cost, take the number of standard manuscript pages and divide by both seven and eight, which will give you a range of the estimated number of editing hours, and multiply by the hourly rate. Most editorial services will add three or four hours to the time to cover the preparation of general notes and will negotiate who pays for delivery costs if hardcopies need to be exchanged. But you should be able to find a credentialed and competent private edit of your 80,000-word book for less than $900.

What to Ask For

To get the most help for you money, you should clearly specify to your editor what you want the edit to cover. A common mistake is to ask simply for a "proof," which, by definition, is only a comparison of old (dead) copy with new (live) copy and marking of the differences. In most cases, what you really will want is a careful grammar, spelling, punctuation, and word-use copyedit, with marking of bad-habit overuse of terms and phrases and marking of passages that don’t seem to make sense or that contain internal inconsistencies. A good editor will not just rewrite your voice to match her/his own voice and his/her own favorite words. The edit will be most useful to you if the editor provides reasons for suggesting changes for at least the first instance they occur in the copy. Your most constructive goal is to learn the basics through the editor’s work, so that you don’t need the editor for your next work. If you want extensive help with structure, you really want a substantive edit instead of or in addition to a copyedit, which will take a longer time than a copyedit and most assuredly will cost more money.

If you are preparing your work for publication, you will want your editor to follow the most-frequently used authorities for style and format. Webster’s Collegiate Dictionary (currently in its eleventh edition) is the most-frequently used dictionary in the U.S. publishing market. The Chicago Manual of Style (currently fifteenth edition) is most commonly used for works in the humanities, and the Publication Manual of the American Psychological Association (APA) (currently fifth edition) is most commonly used for works in the sciences.

4. "Miscellaneous Discussion and Resource Tips on Self-Publishing"

by Gary Kessler

This article does not pretend to be a comprehensive guide to self-publishing, but, rather, skims across the surface of the topic, offering some discussion and "reality check" on both basic and frequent questions and myths that exist in this area of publishing.

Choices in Getting Published

You essentially have two pathways toward being published. You can contract with a traditional publisher to publish and market and distribute your work at his/her expense, a process that is often accomplished, in the case of book-length manuscripts, by first engaging a literary agent to initiate and represent the sale of your work. The other path is to produce the work yourself, either through self-publishing by your own, direct effort (in print or in electronic form) or through paying a book producer to produce, market, and/or distribute the book for you.

The Different Forms of Book Publishing

There basically are two forms of book publishing—print and electronic—and three types of book publishing, based on who pays for it—traditional publishing, in which the publisher pays nearly all of the production, marketing, and distribution costs and the author receives a royalty and perhaps an advance on sales; subsidy publishing, where the publisher and author share the costs of production, marketing, and distribution; and self-publishing/vanity publishing, in which the author bears all of the production, marketing, and distribution costs.

In print publication, a physical book, with printed pages between covers, is produced. In electronic publication, the work is provided in electronic form on a disk, a CD, direct computer download, and/or an Internet Web site post. Works can, of course, be offered in both forms consecutively or simultaneously.

The traditional print publishing method of financing the publication of a written work, which requires that the publisher take nearly all of the financial risk in publication (the author still foots the bill in finding the publisher and often swallows some of the promotion expenses), still provides the aura of quality books and periodicals that have weeded out the now-considerable chaff. Traditional publishers will not charge the author for anything in the publishing process (beyond costs associated with producing the manuscript, which would include the author-born cost of permissions to use copyrighted material and images). They will pay royalties, and, if they determine they will make a tidy profit from the venture, will often pay the author an advance. They also will cover the costs of copyediting, cover and interior design, printing, advertising, and distribution. The risk taken by the publisher implies an independent professional determination on the part of the publisher that the work is of high enough quality to produce a sales volume profit for both the publisher and the author. Knowing this, the reader tends to have more confidence in books published in the traditional manner than those produced by other means.

The author will share costs, to a lesser or greater degree, with a subsidy publisher. There, in fact, are few purely traditional publishers left in today’s world except for authors perpetually populating the best-sellers’ lists. Even traditional publishers are increasingly demanding that authors deliver submissions in nearly publishable shape and contribute heavily to sales promotion, both of which incur what were traditionally publisher’s costs for the author. The true subsidy publisher (note that many "subsidy publishers" are really vanity press publishers in drag—pay very close attention to the wording of who does what for how much) has at least enough commitment to the book to share some of the risks.

Self-publishing, or publishing through a vanity press (the difference between the two is that the author does all of the legwork when self-publishing, and a production company does much or all of the production legwork with vanity publishing), will impose the complete costs of production and advertising (if any) on the author. There is no publisher commitment to the project in this category; such a publisher would publish your laundry list (with all the words misspelled), if you were willing to cover the costs. One of the most recent innovations in publishing is the rise of the POD producers (like iUniverse, 1stBooks, Xlibris), which will produce, list on their Web sites, and distribute books for authors using the print-on-demand method rather than the print-run method that is used by the more traditional vanity presses. Writers who can’t stomach having self-publishing linked to vanity-press publishing probably don’t have the fortitude to face the world of publishing with a self-publishing project. There are quite legitimate uses for this means of publishing and neither "self-publishing" nor "vanity press" need to be seen as negative.

All three types of publishers are represented in the traditional print and e-book publishing fields, so read that small print carefully.

Types of Printing Technology

Books can either be printed in print runs by offset printing (high total cost; low cost per unit) or by one-up print-on-demand technology (high per-unit cost). Print on Demand (POD) is just a method of printing; it is not a type of publisher—although both the proponents and naysayers of a business paradigm based largely on use of the POD printing method have confused the world of publishing by assuming otherwise. Traditional publishers use both printing methods for their print books, depending on their assessment of the market for the book. If you anticipate high sales, you would choose offset printing; if you can’t realistically see the sale of at least 350 books or if you primarily want to keep a specialty book in print and available for sale, you would more likely to choose POD printing.

What’s Involved in Self-Publishing

Getting a book produced yourself, in addition to placing all of the costs, risks, and legwork squarely on you, calls up talents and abilities that are mostly different from those required in getting the book written—and takes time and energy away from further writing projects. The book has to be designed (a cover and the presentation style of the book itself), edited, set up, indexed (if nonfiction), proofed, printed, bound, copyrighted, matched with an ISBN number, bar coded, delivered (if printed by offset), and set up for distribution—and this is all before the hardest parts, which are promotion and sales. This is no time for you to assume the best or not to center your planning on objectivity and reality. Publishers—and even self-publishing services—can cover the combined chores of getting a book into print better than individual self-publishers in most cases because volume work attracts experience, specialized talent, and economies of scale.

Finding a Self-Publishing Printer

There are various national-level book printing services (e.g., R. R. Donnelly, Sheridan, and Morris) that would do most, if not all, of services wrapped up in self-publishing on a per-service fee (and even print the book for you). These services can be found through the Internet. For what would probably be less money (but perhaps more footwork on the author’s part and with lesser quality), the author could ask around at printers in his/her area for prepress specialists recommendations. In most cases, editing and proofreading are not offered by such services (although they very well may have lists of editors and proofreaders who could be contacted. A few print-on-demand (POD) services and most printers will publish under the author’s own imprint, a helpful service if you don’t want it to be immediately known that you have used a self-publishing source. The major POD producers, such as iUniverse, Xlibris, and 1stBooks, won’t produce books with the author’s own imprint.

A good book to get if you are contemplating organizing the self-publication of your work under your own imprint would be Tom and Marilyn Ross’s Complete Guide to Self-Publishing (Writer’s Digest Books, 1994).

Services and Price Comparison of POD and Electronic Producers

A services and price comparison of the major POD producers can be found on Clea Saal’s website at http://www.booksandtales.com/pod/index.html. For a comprehensive list of POD production services (as well as e-book production services), go to http://www.bookmarket.com/ondemand.html. A large list of e-book publishers can also be found on Bonnie Mercure’s guide for writers markets at http://www.dowse.com/ezine-markets.html.

What to Look (Out) for in a Contract with a Self-Publishing Service

A contract with a self-publishing service (either print or electronic) should include some clauses that are more author friendly than can be expected from even some traditional publisher contracts. You should be able to restrict the production services’ rights to the book to nonexclusive print and/or electronic production. This means both that you should be able to retain nearly all subsidiary rights to the book and that you should even be able to exercise print and electronic rights yourself simultaneously with the publisher. You should be able to restrict the term of the contract more severely than you normally could with a traditional publisher. You should be able to contract for just two or three years. Regardless, your contract should clearly specify how and under what circumstances it can be terminated. You should also ensure that your work cannot be edited or otherwise changed without your review (although it is in your interests to have your work edited by a competent publishing editor) and that there are no nearly hidden clauses in the contract that could trigger further expenses to you beyond the basic agreement.

The Myth of Self-Publishing to Attract a Traditional Publisher

Considering self-publishing of a book a stepping stone to traditional publishing of the same book, writers sometimes ask what level of sales of their self-published book would attract an agent or traditional publisher for that book. In response to the surface question, an agent or publisher would probably take notice if you sold 500 of your self-published books. But the notice they would be taking was on your ability to help market a book, not on the quality of the book itself. Thus, the best you could count on was a zero-based willingness to look at a new manuscript on its own merits, with the knowledge that the author has marketing talents to help with the promotion of the book—if the book manuscript was highly competitive in its own right against the other manuscripts on offer.

But the response to the underlying question here is that there isn’t really much use of wondering how many sales of a self-published book would impress an agent or publisher—and here there is a great difference in what your goal really is—a future for this particular book or a future for your writing career. If your goal is to get this same book picked up by a traditional publisher, this is something that rarely happens, and when it does, this usually is under special circumstances, such as determination of a whole new market for the book, current events renewing interest in the topic of the book, or popularity coming to the author’s works through subsequently published books. If your goal is to get future books published by a traditional publisher, the real question seems to be whether or not—and, if so, to what extent—having a self-published book out is a stepping stone to getting published by a traditional publisher.

Time really shouldn’t be wasted in pondering this at all—and traditional publishers won’t waste much time thinking about it. Having a self-published book out is evidence that you can take a book project to print. But it doesn’t say a thing (either positive or negative) about the quality of your writing or of your creativity in weaving a story—no one of any experience validated the worthiness of your book; you just decided to self-validate. Traditional publishers don’t see self-published books as having been published at all—they see them as inferior manufactured products, and they often give the author automatic demerits with the assumption that they just couldn’t get anyone in publishing to validate the book and put any risk into publishing it. So, rather than wondering how far ahead toward a traditional publishing goal having put out a self-published book got you, you’d best see yourself as at ground zero again vis-a-vis traditional publishers—with something on the plus side in the marketing angle if you sell a lot of your books and the same things to prove about your writing and story weaving ability that any previously unpublished writer had.

Best Track Record for Self-Published Books

Nonfiction books, especially ones that can easily be tied to a market and sales points (e.g., study books for business seminars or self-help or history books connected by topic to one or more direct sales outlets) sell significantly better as self-published books than does fiction or poetry. Just a fact of life.

Resources and Links

Print:

Tom and Marilyn Ross, Complete Guide to Self-Publishing (Writer’s Digest Books, 1994).

Internet Links:

The Google search engine at http://www.google.com is probably the most comprehensive search resource on self-publishing topics.

A services and price comparison of the major POD producers can be found on Clea Saal’s website at http://www.booksandtales.com/pod/index.html.

A comprehensive list of POD production services (as well as e-book production services) can be found at http://www.bookmarket.com/ondemand.html.

A large list of e-book publishers can be found on Bonnie Mercure’s guide for writers markets at http://www.dowse.com/ezine-markets.html.